Most teams use less than 60% of their software's available features. That means you're likely paying for powerful tools that could eliminate the need for additional subscriptions. Here are five commonly underutilised features that could save your team money and boost productivity.
1. Advanced Automation in Project Management Tools
What You're Missing
Tools like Asana, Monday.com, and ClickUp offer powerful automation features that many teams overlook. These can eliminate hours of manual work and reduce the need for separate automation tools.
Common unused features include:
- Custom workflow automations
- Cross-project dependencies
- Time tracking and resource allocation
- Advanced reporting and analytics
2. Built-in Collaboration Features in Cloud Storage
What You're Missing
Services like Google Drive and Dropbox include robust collaboration tools that can often replace dedicated document collaboration software.
Key features teams often overlook:
- Real-time collaboration on any file type
- Version history and file recovery
- Advanced sharing permissions
- Built-in approval workflows
3. Communication Platform Integrations
What You're Missing
Slack and Microsoft Teams offer extensive integration capabilities that can eliminate the need for multiple communication and notification tools.
Underutilised features include:
- Custom app integrations
- Workflow builders
- Advanced search and archiving
- Channel analytics
4. CRM Advanced Features
What You're Missing
Modern CRMs like Salesforce and HubSpot include features that can replace several standalone marketing and analytics tools.
Often overlooked capabilities:
- Marketing automation
- Customer journey mapping
- Built-in email marketing
- Advanced reporting dashboards
5. Video Conferencing Advanced Features
What You're Missing
Zoom and Microsoft Teams include features that can replace separate webinar, event management, and recording tools.
Underutilised features include:
- Webinar hosting
- Advanced recording and transcription
- Breakout rooms for workshops
- Interactive polling and surveys
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Get your free auditMaking the Most of Your Tools
Before purchasing new software, take time to explore the full capabilities of your existing tools. Often, the features you need are already available in your current stack. This not only saves money but also reduces the complexity of your software environment.
Remember: The most expensive software is the one you're paying for but not fully using. Take time to explore these features, and you might find you can do more with less.